TEKLA, a mobile edtech testbed is part of JAVIST. It serves as an innovative experimental platform that collaborates with educational institutions, providing companies the opportunity to test and co-develop their products with end-users. Additionally, it allows teachers to borrow a variety of shared and co-usable learning technologies, including Lego Education Spike, Makey Makey, Micro:bit, Sphero robots, and Osmo, through a reservation calendar. Therefore, TEKLA has utilized various calendars to manage device reservation for classroom use, considering several factors such as UX/UI design, availability of learning devices, processing time, and accessibility.

Initially, teachers could reserve devices by directly contacting us or by sending us an email. This approach required constant coordination and communication between teachers and us. It was quite manual and time-consuming which led to explore alternatives.

Therefore, TEKLA shifted to Excel sheets to manage reservations. However, due to the difficulty in use, this method proved to be inefficient which led to a simpler solution i.e. paper calendar. Although, it was easily accessible compared to Excel (as it was available on each cabinet), it could be misplaced, torn and had less space to include details which lead to the exploration of digital solutions.

Afterwards, Education Division proposed a Microsoft Teams-based reservation calendar allowing teachers to reserve learning technologies directly through an online platform. Feedback from the teachers revealed that the system was complex and challenging to use. Many teachers struggled with both making reservations and tracking their own bookings. In addition, a lot of elements on the interface made it difficult for them to use the system. They also lack the opportunity to learn new technologies due to the time constraint. In response to these concerns, a meeting was arranged between Education Division representative and teachers to discuss and address usability issues.